There will be a longer item on the GDPR in the Summer Newsletter due out at the end of May 2018. In the meantime we have been asked to put this item on the website now, particularly to assist Group Leaders.
We were already following the guidelines of the previous legislation, the Data Protection Act 1998. We have checked with National Office and read pronouncements from the Information Commissioner. No major changes are necessary for us at Kingston U3A or Group level because of the limited sort of data we hold, but we will amend the renewal form to make it clearer how we use your data.
– There is no need to get written consent from your Group members to keep the list of names and contact details which you need to administer the group. If you have already done this, that is OK, so do not worry.
– The only change you need to make is to send email circulars blind copy (bcc) unless all Group members agree otherwise, verbally.
– Destroy old lists containing personal details of U3A members unless you anticipate a real need to keep them. We are initially recommending 2 years pending experience. I need to keep your Gift Aid declarations for 6 years under other legislation from HMRC.
– Any queries on this, contact Linda Foreman firstname.lastname@example.org